Project management and collaboration can often be challenging in traditional office settings, but what about if your team works remotely? This can become much more stressful and complicated, which is why we have developed icy365 to fully manage this and take the stress out of managing your remote based teams.
With different time zones to consider this can also increase the challenges that your team members may face when working towards the completion of a project. In today’s 24/7 connected world work can often be done anywhere, so managing the challenges related to collaboration, communication and overall teamwork can be magnified when there is a physical distance to overcome between team members.
However, with the right tools, technology and software solutions, as well as excellent project management skills and a devoted team, these challenges can be overcome quickly and easily. We’ve put together 5 top tips to help your remote based teams work together and be more effective when collaborating on projects:
1. Master the art of collaborative communication
Managing your projects and collaborating on them when your team works remotely isn’t for every organisation, and if your team aren’t already well versed in project management and collaboration this can create problems. It is therefore vital that your team masters the art of collaborative communication – this is where icy365 comes in. Regular meetings and emails are always a must, icy365 helps by ensuring every team member is up to date and knows the exact status of every project they are working on, broken down by department. There is no more wondering where, for example, sales, marketing or HR projects are up to as you can see this directly on your icy365 dashboard. These types of efforts always help to keep your remote team aligned and on track.
2. Give your time and schedules some flexibility
If your team members work remotely and are based all over the world, this may bring some additional challenges. Being able to work successfully in New York with some of your projects being aimed at customers in London or Europe, for example, requires greater insights and being able to move your work times around to be available when team members need each other – vital for remote based working.
3. Conduct a strong project kick-off
Getting your projects up and running, and hitting the ground productively, efficiently and successfully from day one is crucial to success. The goal is to ensure that everyone is on the same page from the moment a project is launched. A successful project kick-off meeting will ensure that everyone understands the goals of the project, key deadline dates, assumptions or risks, and how communication will be handled. Getting all projects off on the right foot when your team works remotely is very important to ensure success.
4. Have clear procedures and policies
Managers and employees can often become frustrated when they are not on the same page regarding expectations and requirements, and this can occur even more so when your team works remotely. To tackle this potential challenge which can often happen with virtual teams, you should create a solid set of procedures and policies that everyone follows. By including these in your icy365 workspace your remote team will be able to refer to them wherever they are.
5. Promote a healthy work-life balance
Remote team workers can often be more productive as they don’t have a lengthy daily commute to contend with, and they also have the ability to manage other necessary tasks unrelated to their work during their breaks. Remote works often struggle to switch off, but by having that bigger picture and full visibility of where they are on key projects in their icy365 dashboard they can maintain their productivity and reduce the possibility of burnout.
Managing a remote team can be challenging and stressful in many ways but using icy365 can help keep your remote team on track and empower them to work anywhere they want and at any time. This will help them be more successful and productive in the long run, to empower them to achieve project goals quickly and easily.