Businesses and organisations will always have goals and objectives that must be achieved and used to measure their level of growth and success. For these goals and objectives to be reached projects and tasks will need to be completed, with project management and collaboration being the key to the success or failure of an organisation.
Project management can often be time-consuming and complex, so implementing a project management system that also combines collaborative tools such as icy365 will help to reduce time taken on projects and tasks, and also improve communications to achieve goals within the different parts of your organisation, such as marketing, sales, HR, finance and operations. But first, let us examine what project management is and why implementing software to manage your projects is so important.
What is project management?
Project management is the process of administering, planning and systemising the time, scope and budget for a business project. It will often use the application of project management tools and resources, along with relevant skills and knowledge, to achieve the end result of completing projects using related tasks and activities.
How can project management and collaboration tool such as icy365 help make a project successful?
Projects often have four key elements that must work together seamlessly to ensure success. Managing these elements within project management and collaboration tool such as icy365 will enhance and improve your team’s productivity and help them to complete tasks, save time and stay on budget when working on projects.
The four key elements for project success are:
1. Project scope
Scope often refers to the size of the project, its requirements and the end goal of the project. It is also the connection between the project goals and the budget allocated to a project to reach those goals. It is imperative that any changes in the scope are caught early and addressed so that time, resources and budget remain on track – this is where icy365 comes in.
When working on a project, time management is a crucial part of it. Tasks must be listed and scheduled with a set duration. Some may overlap while others should be listed in chronological order. They must be scheduled with a set duration, deadline date and with the right resources allocated to them. Icy365 is perfect for this and allows you to schedule tasks with appropriate deadline dates to different team members. What’s more, it also allows you to collaborate directly with other team members allocated to the project to ensure it stays on track time-wise.
To run a project successfully, consistent and effective communication is key. New updates and changes should be clearly communicated to team members, and the lines of communication should always be open so anyone can raise anything they need to at any time. Icy365 has an intuitive interface and a wall and comments section designed specifically for this purpose. Poor communication in projects can often lead to their failure, but icy365 gives everyone full visibility of workloads, what’s happening and of any important updates and milestones.
Resources often have three key aspects – materials, equipment, and people. The right number of people must be allocated to your projects and have the appropriate knowledge and skills to complete their assigned project tasks. It is also vital that you procure whatever equipment and materials are needed at the right time for the project team to operate efficiently. icy365 can give you a full picture of where your team is on any given project, allowing you to purchase relevant tools, equipment, and materials at every stage of your project.