Most of us finish our workdays feeling like we haven’t achieved everything on our to do list. Often, we will start with a list, a plan or a goal, but by the time you finish your working day your to do list is often even longer. How can you combat this?
Being productive at work is sometimes difficult, especially in busy open plan offices where distractions are often at an all time high. It is very easy talk with colleagues across the room or be tempted to make use of communal refreshment facilities. Managing your time in ways that run in parallel to your productivity is key to accomplishing everything on your to do list. This is where icy365 comes in.
No matter what your position in your organisation, icy365 can increase your productive flow and help you work smarter, not harder. Our top 5 tips here will help:
1. Give up on multitasking
Even the most accomplished multitaskers can come unstuck if they try to take on too many tasks at once, especially if they are small or easy ones. If we think we can easily manage and juggle multiple phone calls, emails and presentations while also eating lunch, for example, we will often come unstuck with these and the quality of your outputs will suffer. By having all your projects and tasks laid out in workspaces in icy365, you will gain greater control of them and be able to prioritise them without working on multiple items at once.
2. Use icy365 to schedule your biggest tasks when you are most alert
We all have different times of the working day when we are more productive than others. Some of us are more productive during the afternoons, others during the mornings. Bigger tasks and projects are often pushed to one side because we are not sure we will accomplish them, and even if we do get to them, there is a chance we are too burnt out from the day to give them the full attention they deserve. Projects can then bleed into additional days, weeks or even months, and in turn it can often feel like productivity has disappeared. Using icy365 to schedule your tasks for when you are most alert will help you get more done and keep on track with your projects and goals.
3. Take advantage of the 2-minute rule
Make the most of every minute you have at work by filling in any tiny pockets of time with actual tasks. Icy365’s granular detail level will make this a dream. Research shows that finding and immediately completing tasks that will take up to 2 minutes or even less to complete will actually save you time in the long run. Another aspect to the 2-minute rule is that any habit or goal can be started in 2 minutes or less. If you have tasks that can be done in that time, add them to your workspaces in icy365 and get them done now
4. Limit and track how much time you spend on tasks with icy365
Most of us think we’re good at estimating how much time we spend on various tasks. However, only 17% of people are able to account for the amount of time they take on their daily tasks. Some days, this time can all add up such as the time you spend on emails, social media, apps and more. icy365 can help you to see exactly where you are spending your time within various projects
5. Quaff that coffee and take regular breaks
This might sound counter-productive, as we often think that working longer hours means we are getting more done, but we never work as productively when we are tired and burnt out. Taking regular breaks boosts your mood and helps concentration, and by using icy365 to schedule your projects and tasks within your workspaces you can easily see if there are any pockets of time you can use to take a much-needed short break. Getting regular breaks will help you and your project goals, not hinder them.