To understand how to create a successful project, you need a good understanding of all the elements that need to be included. Successful project management is about creating the right environment, having the right attitude for the project to succeed and using your resources wisely. This is where icy365 can come in. To help you plan for your soon-to-be successful project, we’ve put together ten top tips to help skyrocket your projects to the next level using icy365:
1. It’s all about the details
To ensure that your project is based on as solid a foundation as possible and is fully supported by all those involved, icy365 offers full insights into each stage of your project via its intuitive dashboard where everything is all in one place. icy allows you to create a plan that outlines everything your teams needs to know, such as their role and responsibilities, as well as tasks and milestones. It is important that the goals of each project and their key elements are closely aligned, icy365 does this for you seamlessly. icy365’s activity feed also records each and every action, and you will never miss any important updates with push and mobile notifications built in.
2. Empower and prepare your team
A strong project plan needs an effective team. Once your team has been assembled, you can organise all your available resources and allocate tasks accordingly in icy365’s dashboard and bespoke workspaces. The teams’ talents and skills should be aligned with the project’s needs, and icy365 allows this alignment to happen naturally and perfectly. You will be able to see each team member’s individual workloads and who is working on what at any time.
3. Be realistic about your project’s expectations
Establishing measurable criteria for success is crucial. For long term projects, you must set milestones in order to ensure that everyone stays on track with their role in the project and responsibilities. icy365 helps your team stay aligned with project goals since icy365 comes with some effective and simple task management tools.
4. Empower your project leaders
Managing a project team is much more than assigning tasks and noting down key details. By using icy365 you can cultivate positive team dynamics and inspire your team to achieve greater project success. With icy365 you can motivate your team and let them know when they have done well.
5. Improve your time management
Managing time wisely is one of the most important things to get a handle on to manage projects successfully. Use icy365 to create task lists that keep you and your team focused on the achievement of objectives, critical project milestones and performance evaluations achieve true time efficiencies.
6. Communicate more effectively
For successful projects, it is crucial that you listen to and engage with your team members. The tools you use are critical to the success or failure of your projects. Effective project management entails learning about those who are essential in the deployment of your projects, which icy365 achieves with ease. It has its own “wall” and “comments” sections, where you can start a discussion with your team and give immediate feedback.
7. Maintain relevant documentation
Always keep your relevant documents to hand and always work on the latest version of those documents. icy365 does this for you seamlessly, allowing your team to collaborate and work on documents simultaneously & in real-time. It also has a document approval section, which means you can upload many different types of files such as videos, graphics and pictures. What’s more, you can even upload large ones up to 10MB in size, and these can be previewed directly from within your icy365 workspace.
8. Keep on top of your project risks
Every project comes with a certain degree of risk. Foreseeing any imminent risks is important so that any corrective action is taken swiftly to keep projects on track. With icy365 you can see the full picture of your projects at any one time, allowing you to control risk factors before they get out of hand.
9. Managing project scope creep
Being able to avoid project scope creep is essential to keeping projects on track. These are new elements that are added to a project after initial approval with no additional budget assigned. icy365 allows you to keep track of your budget and stop project scope creep in its tracks.
10. Evaluate the success of the project when complete
It is essential to assess the overall performance of projects so that your teams learn from everything they’ve done so that these learnings can be applied to future projects. icy365 gives the full picture at any time, so you can collaborate with your teams and share the success of your projects with everyone who needs to know!